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 AACPM Elections
By Steve Mastro, CPM
Chair, Elections Committee
smastro@csum.edu
In October, 2010, we will elect three members to the 2011 AACPM Board of Directors. Those positions are President-Elect, Treasurer, and Member-at-Large/Conferences and Communications. Elections will be conducted during the annual House of Delegates (HOD) meeting in Oklahoma City. The term of office for those elected will begin on January 1, 2011. The President-Elect position is a three-year commitment – one year as President-Elect, one year as President, and one year as Past President. The terms of the Treasurer and Member-at-Large are both two years.
The Academy’s Officers and Board Members serve as trustees of our commitment to public service. It is now time for all Fellows to consider offering their time and talents to the Academy in one of these three roles. If you are unable to serve yourself but know of someone who has leadership skills to offer in one of these board positions, please encourage them to accept a nomination from their society. We are a volunteer professional organization – without the service of our talented members, we will not continue to grow and prosper. The Board nomination form is posted on the Academy web site at: http://www.cpmacademy.org/publications/2011-Officer-Nomination-Form.pdf.
The AACPM Elections Committee administers the nomination and election process. You may contact Steve Mastro, CPM, 2010 Elections committee Chair at 707-758-7600 or smastro@csum.edu if you have any questions. All nominations must be postmarked no later than August 1, 2010.
Duties of the President-Elect
Year One as President-Elect:
- Chair or provide assistance to the following committees; Finance, Conference, and Orientation.
- Develop Academy budget for year in which they will be President.
- Assume the duties of President in their absence including contact between the Academy and the Consortium, communications with committee chairs, chairing meetings of the board, and communications with Society officers and the public.
- Serve as Board liaison to the strategic planning committee.
Year Two as President:
- Serve as CEO of the Academy. Represent the Academy to the outside world. Direct the activities of the Academy within the SOPs and strategic plan. Authorizes Treasurer to disperse funds in accordance with the approved budget.
- Preside over all meetings of the Academy and serve as primary liaison to the Consortium.
- Appoint Chairs of all standing and ad-hoc committees. Provide guidance and assistance to these chairs to achieve the current committee goals.
Year Three as Immediate Past President:
- Chair the Mentoring Committee and as such keep in contact with prospective Societies.
- Chair the Elections Committee and as such facilitate a slate of candidates to the HOD for the elections process.
- Chair the Bylaws and Ethics Committee and as such prepare any bylaws changes for review and vote by the HOD.
- Compile a historical annual report for the year for in which they were President for the Academy records.
Duties of the Treasurer
- Exercise control over all Academy funds, disbursing as needed in accordance with the approved budget.
- Maintain all fiscal records including banking and insurance. Submit such records for the annual CPA review.
- Distribute quarterly financial reports to the BOD and annually to the HOD.
- Maintain membership database.
- Serve on Finance Committee and assist President Elect in developing proposed annual budget for presentation and approval at HOD meeting.
- Issue invoices for society assessments and work with Society Treasurers to secure membership lists and dues. Verify membership status of members nominated for election to the Academy Board or named as a members of the HOD by their Society.
- Deliver all Academy financial files, papers and other property to the incoming Treasurer.
Duties of the Member-At-Large/Conferences & Communications
- Chair the Communications Committee with responsibility for the quarterly newsletter, Academy brochure, and other printed materials.
- Serve as member of Conference Planning Committee.
- Assist the President in calling for Delegates, receive and compile names and verify with Treasurer membership status.
- Receive committee reports from Secretary and compile and distribute HOD meeting packets to all Delegates and alternates.
- Provide a final listing of Delegates to the MAL-Member Affairs for recording. Provide HOD sign in sheets and tent-cards. Assist Secretary as needed at HOD meeting.
- Liaison to Academy website vendor, overseeing all website updates and posting of new materials (meeting minutes, HOD materials, membership directories, awards announcements, newsletters, conference links, etc.).
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